Healthcare & NDIS Fleet Management

The Industry Challenge: Compliance and Duty of Care

Healthcare providers and NDIS organizations face strict compliance and billing requirements. Managing a fleet of community care workers means accurately tracking the exact mileage tied to specific client visits for funding claims. Manual paper logbooks are often lost or filled out incorrectly, delaying billing cycles. Additionally, organizations have a strict duty of care to ensure the safety of their staff on the road. Finally, managing a shared pool of organization-owned vehicles for daily client appointments turns into an administrative nightmare of double-bookings.

How Our Fleet Software & Hardware Solves the Problem

Our software automates compliance paperwork while our hardware ensures staff are safe:

• NDIS Mileage Billing: Our electronic logbook app completely replaces paper. Care workers log trips directly to specific NDIS client codes via their phones, making billing and FBT Australia compliance reporting fast and audit-ready.
• Staff Duty of Care: By equipping vehicles with the FMC130 Advanced GPS Tracker ($219), you fulfill your duty of care. It monitors driver behaviour and provides advanced geofencing. If an incident occurs, you are alerted immediately.
• Seamless Pool Cars: Eliminate the whiteboard. Our fleet sharing software allows staff to view vehicle availability and reserve cars securely from their mobile devices. For basic tracking of these pool cars, the FMC902 Professional Tracker ($179) is highly cost-effective.

The ROI of NDIS Telematics

The major return is administrative efficiency. When mileage is logged accurately against NDIS client codes automatically, your finance team processes claims faster. The system also ensures your organization easily passes compliance audits.